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2. A majority of the attending members shall elect in all cases.
3. Officers shall be seated the month following the election and shall hold
office until their successors are elected and duly installed.
4. In the event of vacancy, the Board of Directors may appoint an interim officer to fill the position until such time as it is practical to elect an officer to permanently fill the vacancy.
5. At least four weeks preceding the annual meeting, the President shall appoint a Nominating Committee of three voting members to nominate the designated Club officers or at the preceding monthly Board meeting have open nominations and notify the General Membership of such meeting at least two weeks prior.
VII. Duties of Officers
1. Chair: Shall coordinate and supervise total Club program; preside at Club and Board meetings.
2. Secretary: Shall take minutes at Club and Executive meetings; issue general notices and announcements. Shall assist the Chair in carrying out the Club responsibilities and shall serve in their absence.
3. Treasurer: Shall keep and prepare all Club financial records and transactions; make periodic reports to Club membership; Shall give hard copy reports of the previous months transactions to monthly Board meetings for Board approval. It is suggested that the treasurer also serve as Chairman of the Budget Committee. The treasurer shall oversee ordering, purchase and sale of club clothing.
4. Promotions: Shall coordinate the promotion of the Club and Club events in a positive and effective manner.
5. Ride Coordinator: Shall coordinate Club rides, arrange for awards and prizes. Etc. Shall keep track of attendance at club rides. Shall be responsible for allowing only Club members on Club rides. Shall be responsible for, and in a prompt manor, turn all monies over to the Treasurer and membership applications to the Newsletter/Membership.
6. Newsletter Editor/Membership: Shall be responsible for creating a minimum of a quarterly newsletter to be published by the 15th of the month in March, May, July, September and November. Shall be responsible for keeping current the club membership data base and providing lists and mailing labels to appropriate requests.
7. Trail Coordinator: Shall be responsible for coordinating work on all COGGS-maintained/sponsored trails. Shall be responsible for storage and maintenance of Club trail tools. Shall attend trail-related meeting in the Duluth-Superior area. Shall be the advocacy spokesman for the Club.
Board members shall be required to organize, promote and attend 1 Club ride per month from May 1 thru Oct 31.(6 rides)
Race Director: Shall be responsible for all paper work to be completed in a timely and orderly fashion and obtaining resources pertaining to race. It is ultimately the responsibility of the race director to see the race is run in a satisfactory and financially responsible manner. Race director shall be approved by the Board of directors and is not a board member.
IX. Fiscal Year
1. The fiscal year of the Club shall commence on the first day of the month of January and shall end on December 31 of the same year.
IX. Parliamentary Authority
1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.
X. Amendments
1. The Bylaws may be amended at any regular meeting of the club by a majority off the attending voting members, provided that the proposed amendment shall have been circulated to the membership at least two weeks prior to the time of voting.
XI. Dissolution of Club
1. In the event the Club dissolves, all Club owned property shall be auctioned at an advertised silent auction and all proceeds and asset shall be donated to the International Mountain Bike Association (IMBA).
2. No individual shall profit from the Club dissolution.
XII. Bylaw Review
1. The Bylaws will be reviewed by the Board of Directors at least once a year.
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